Suggestions On How To Improve Inventory

December 29, 2016 by Leave a Comment

Each year retailers take inventory of their merchandise, counting what they have in the store, reconciling that information against sales receipts, vendor credits and receipts and markdowns.  Usually the result is some amount of shortage or merchandise shrink due to merchandise that cannot be accounted for and losses due to certain markdowns and damaged products.  I have in rare instances seen overages, but those are usually the result of offsets from prior year shortages often attributed to paperwork errors.  The store objective each year should be to improve upon the prior year inventory result.  Certainly the best case would be to have zero dollar shortages every year, but that is not a realistic expectation. I try to explain to employees that if one package of gum were to be stolen during the year, you have incurred shortage. There are steps a store owner or manager can take to work towards that yearly improvement and shoot for a zero dollar shrinkage year.

 The first step to improve inventory is to look at merchandise protection strategies in the store.  Are retail anti-theft devices being used to prevent shoplifting as well as employee and vendor theft?  A theft prevention system includes having an electronic article surveillance (EAS) system installed.  This would encompass EAS antennas at entry/exit points, EAS soft tags, labels and hard tags on as many pieces of merchandise as possible and deactivation pads and detachment tools at checkout lanes. By protecting merchandise with retail anti-theft devices, shoplifters and potential dishonest employees are deterred from trying to steal.  EAS protected merchandise also activates alarms if a shopper forgets about an item on the bottom of the shopping cart that has not been paid for and a tag is not removed or deactivated.  Remember, if merchandise hasn’t been paid for, regardless of the intention of the customer, it is shortage.

There are other things that a store can do to improve inventory results from one year to the next:

  • Consider offering incentives to employees who deter a theft through great customer service.  Employees on the sales-floor are your first line of defense against shoplifting.  If they are walking their areas offering assistance, they will walk upon a customer attempting to conceal merchandise, remove items from packaging or tamper with EAS tags.  Offering assistance, remaining in the area and communicating with managers is an effective method of deterrence without accusing someone of stealing. An incentive for reporting this type of activity may be the purchase of a drink or putting the employee in for a weekly or monthly drawing for a $5 gift card.  Be creative.
  • Education/Training – Make sure employees know what your inventory results are and how much was lost in the last inventory.  I always made it a point to share that information and celebrate it when we had good results.  Let your employees know that they make a difference.  Employees also need to know how to properly respond to EAS alarms and recover merchandise without making accusations.  When training is not continuous employees become complacent and begin to wave people out the door who set off an EAS alarm.  Eventually that complacency turns to ignoring the alarms altogether and the system is rendered useless.  Alarm activations also need to be recorded so managers can review for trends and ensure there are no malfunctions.
  • Make employee receipt checks and bag checks mandatory for EVERYONE.  Managers should be the first to show their purchases to an employee for verification.  When employees see that no one is exempt, they will not mind doing it themselves.  Accountability helps prevent theft.
  • Have a program in place for marking merchandise that is purchased for store use.  If  you have to get a pack of pens from your sales-floor for office use, purchase it or account for it through a ledger and then keep the package and mark it with a date and write “store use” or put a sticker on it.  It is easy for merchandise to start being used and not accounted for and it will accumulate in offices from the sales-floor.  Account for EVERYTHING, even a paperclip if it is store use.
  • Small, independent stores may not have corporate markdowns sent to them.  These stores need to evaluate their merchandise and if it isn’t selling, mark them down, but do it incrementally.  Start at 10 or 15% and see if you can move it.  You don’t want to lose profit margin.

Improving inventory is not an impossible task.  Utilize EAS technology to deter and prevent theft.  Educate and train employees and empower them with knowledge on shortage issues and how they impact it.  Profit from reduced shrinkage! 

      

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In An Economy Predicted To Improve Here Are Some Things You Can Anticipate

December 29, 2016 by Leave a Comment

After a long and contested election cycle, a new president will be inaugurated and with this result, some experts are predicting the economy will begin to improve significantly.  If the rebound is as strong as these experts are predicting retailers will be one of the beneficiaries, with an increase in customers and sales.  Likewise there may also be more shoplifting activity that takes place.  An increase in sales would seem to make sense given that there would be more people with jobs and potentially more money in their pockets, but why would there be an increase in shoplifting?  There are a couple of possible explanations, for example during those periods when the economy is slumping retailers tend to order less merchandise.  The result is shelves may stay empty longer or there may be fewer high ticket goods available for criminals to steal.  Less product displayed can translate to less opportunity and opportunity is one of the necessities for a theft to take place.  There is also the chance that with fewer customers in a store, employees are more readily available to offer customer service to shoppers and this is certainly a deterrent to shoplifters.  One of the first recommendations I always make for improved shortage results is for a store to focus on customer service.

Along with increased sales and the potential for more shoplifting, what are some other things you can anticipate with an improving economy?  You may find you are in need of more employees to help in your store.  Cash stands that may not have been very active could start to see new life as lines begin to increase.  Customers don’t want to wait for service so it is important to have enough staff to meet the demand.  Sales floor coverage will likely be stretched thin again impacting shopper perception of wait time.  Hiring could be crucial and in an improved economy you could be fighting for talent.  Don’t settle on a warm body, ensure you conduct pre-employment screenings so you can be confident that the person you hire is the right fit for your team and has no hidden skeletons in the closet.

An improving economy means more transactions and that means cash registers have more money in them and credit card swipes.  Make sure credit cards are the only thing being swiped and then only during the customer transaction.  More cash in a register is a tempting target to an employee who may be experiencing a personal financial crisis.  Make sure your front end or cashier supervisors are doing random cash drops at the registers, taking most of the money and leaving enough in to continue ringing sales.  Watch for cashiers who may be tempted to swipe a credit card and forget to hand it back to the customer.  If you see credit cards lying beside a register, question where it came from and pick it up and retain it in a lost and found.

Anticipate the need to replenish shelves more quickly.  During slow economic times merchandise doesn’t always sell quickly and so filling empty spaces on shelves and fixtures may have been able to wait until the next truck load of freight arrived.  If sales improve as predicted it is important to have plans in place to address “holes” more quickly.  Prepare to monitor for out of stocks during the day and get it refilled from your stockroom quickly.  If you are selling a lot of vendor supplied product, such as soft drinks, bread, cereals and snacks, etc., partner with your vendor representatives to increase deliveries and representative visits.

If you require an increase in floor replenishment, don’t forget to protect product with retail anti-theft devices before it gets to the selling floor.  Remember I mentioned there could be increased shoplifting with an improving economy.  It is easy to overlook the protection of merchandise as it flows from the stockroom.  I should note that I would prefer to see merchandise protected as it arrives to the store, but some stores do wait until it gets sent to the sales-floor before applying Checkpoint tags and labels.

The potential for growth in sales is exciting for retailers.  Don’t miss the boat by not being prepared for it.  Have a plan to meet the needs of an expanding customer base. Be ready to fill your sales-floor and don’t forget to prevent shoplifting by protecting your merchandise before it gets to the floor.  Going green will take on a whole new meaning in the coming years!

     

     

     

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How To stop A Shoplifter?

December 13, 2016 by Leave a Comment

Police Departments across the nation are busy this holiday season launching operations aiming at catching shoplifters.  Serial shoplifters go from store to store stealing hundreds of dollars worth of merchandise from each store.  Police and retailers alike have been working together to stop this vicious and financially crippling crime.  Shoplifters are not necessarily from the area where they commit their crime, there are serial shoplifters that go from state to state, and from store to store, stealing as much as they can.  For a retailer, the hundreds of dollars stolen from their store is a financial burden, and jeopardizes their ability to stay open for business.

For more about this and other stories, follow the links below.

How local law enforcement are working to stop organized retail crime

BUFFALO, N.Y.–

Organized retail crime is rising across the country, according to the National Retail Federation. In Western New York, local law enforcement said they’re constantly working to stop it.

“They’ll steal goods and products from various stores, sometimes taking orders,” Officer Craig Johnson, field intelligence officer for the Amherst Police Department, said. Johnson said organized shoplifting rings operate locally and even statewide.

“[They’ll go] down the thru way through the major cities, Albany, Syracuse, Rochester, Buffalo, even to Erie, Pennsylvania,” he said. HE said the thieves use stolen ID’s and credit cards to rent cars. They’ll even sometimes steal a license plate from another car to put on their rental. Then they spend hours stealing from stores, including items like clothing, medication, baby formula and even appliances. They then move on to another city by the time law enforcement is notified.

“They could be from different states. They could be from downstate New York. It’s very hard to find out that information of who these people are,” Johnson said.

Serial Shoplifters Target Burlington Stores 

It was a busy day for Amanda Bean. First, she stole several hundred dollars’ worth of merchandise from a store that shares her surname — L.L.Bean. Burlington police cited her for retail theft and released her. Two hours later, Bean allegedly stole goods valued at several hundred dollars from the Skirackon Main Street. Bean was again charged with retail theft and let go.

Since that day in April, Bean, 33, of St. Albans, pleaded guilty to the L.L.Bean theft, but her stealing apparently hasn’t stopped. She has been arrested on similar charges twice — including on October 22, while she was serving a community-based furlough for the L.L.Bean theft. All told, Bean has been arrested more than 20 times and has at least nine retail theft convictions, along with convictions for other crimes.

Downtown merchants are frustrated with frequent fliers like Bean. While other crimes such as burglary are declining in Burlington, retail theft is escalating, police say. Between 2012 and 2015, annual retail theft calls to Burlington police increased from 341 to 423. This year, the trend continued. The number of calls between January and November 1, 2016, totaled 404, compared to 374 over the same time period last year.

‘Operation Blitz’ To Target Professional Shoplifters

MINNEAPOLIS (WCCO) — As we look to get started on our holidayshopping lists, police will be looking for professional shoplifters.

Beginning on Black Friday, more than 30 Twin Cities law enforcementagencies will launch “Operation Blitz.”

The first-of-its-kind partnership in the state will target organized retail theft and financial fraud.

Police showed WCCO how these professionals do their best to avoid detection.

Take what police say happened at a St. Paul CVS two weeks ago, when a man walked in with a gym bag and loaded it with cleaning supplies. He was out of the store in under 40 seconds.

 

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(SOME MORE) TIPS TO PREVENT ROBBERIES

December 5, 2016 by Leave a Comment

moneyIn the previous article, I gave some great tips on how to prevent and prepare for a robbery. Like many things, it’s impossible to provide a solution that is all encompassing. After I penned that article I couldn’t help but think that there was more that I could share; more that I should share. I draw on over a decade’s time spent in the LP field and this is one of those topics that I just can never stress enough to my store managers. So, what else can you do to limit a robbery and/or cash loss?

When do you (or do you) conduct a cash drop? I know, some of you may be scratching your head after reading that. What’s a cash drop? Most stores have a safe where money from the day is stored prior to it being picked up by the armored carrier/dropped in the night deposit at the bank. When a cashier has so much money in the till, some cash is taken out, and then stored securely in the safe. Think about it, would you want any cashier to have several thousands of dollars in cash in their till? It’s December and Christmas is right around the corner. A few grand in cash in one till is not out of the realm of possibility.

If your store, or company does have a drop policy, then make sure your cashier leadership is following it. For the company I work for, we set the threshold at $500. Our cashiers start with a bank of $200. Once they have $500 above their original bank, they are required to get a supervisor to drop the additional funds. You should also monitor this throughout the week and coach those cashiers that are failing to meet the expectation. If by some chance, you don’t have this practice, I suggest implementing this yesterday.

Not only does this prevent a criminal from robbing a cashier, you also prevent yourself from being exposed to a quick-change artist. You may know them by a different name, but this guys and girls can quickly scam a cashier out of hundreds of dollars. The basic scam has them pay a small ticket item with a large bill ($100 mostly). After the cashier gives change and before the drawer is closed, they begin confusing the cashier by asking for different change. A quick palm and some sleight of hand later, you’re out a few hundred bucks.

Again, training and policies can help you to avoid this. First, as mentioned above, make sure to keep the amount of cash in the till at a minimum. Second, train your cashiers to immediately close the till once change is given. I see cashiers let their tills linger open far too long quite often. As soon as the change is removed and before they tear the receipt off the spool, that drawer needs to be closed. The criminal needs the drawer to remain open to steal your money. You can easily beat them at their own game. Second, forbid your cashiers from even giving change. That’s how it is at our stores. If a customer needs change, we’ll be more than happy to oblige, but they must walk to the service desk where a supervisor assists them.

Cash drops are an important tool to fight against a robbery attempt. They take away that added liability of excess cash in the drawer and help protect against quick change scams. Remember, they most important thing you can do to prepare for a robbery is to prepare for it, every day. Prepare by training your managers to open and close as a team. Prepare by teaching your staff to comply with a robber’s demand. Prepare by dropping excess funds in your safe. Prepare by training your cashiers to do something as simple as closing their drawer quickly. By taking a few simple steps, you can shrink the size of the target on your store.

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TIPS TO SPOT A POSSIBLE DISHONEST EMPLOYEE

December 5, 2016 by Leave a Comment

theft (2)It’s official folks. It’s December and the year is almost over. It also means that you’ve probably hired some additional help around the store. Whether they be temporary, part-time or full-time employees, they all have one thing in common; they have the potential to steal from you. I hate to sound so cynical, but I’m a realist. With December historically being the biggest month for internal theft, I’d thought I’d share some of my tips on how to spot a potential dishonest employee.

  1. Are they in their assigned department?

Just recently, I worked an employee theft case that I caught on to after seeing this warehouse worker spend a little too much time in the clothing department. Turns out, he was layering clothing in the fitting room stalls when no one was around. While a good manager will always encourage cross-training and the learning of other areas of the store, an employee that is always somewhere they shouldn’t be may be a red flag that their intentions are less than honest.

  1. Break the rules much?

Do you find yourself always telling this one employee to tuck their shirt in, or put away their cell phone? Do you find that you have to keep “reminding” them of the store policies that they continue to break? While there is much to be said about the work ethic of some of today’s youth, sometimes this could be an indicator of a potential thief. I think back to every internal case I’ve ever worked and they all have the same thing in common. During the interview, when I ask do they know why they are talking to LP, most of them start rattling off the copious amounts of policies they’ve violated. People who can’t follow company rules can easily slip into theft without so much a thought. Always address store policy violations and weed out those who can’t seem to follow the rules.

  1. Let’s talk work ethic

Now this one can really go two ways. First, the obvious; if you have a lazy employee, you have someone with the potential to steal from you. If they aren’t happy about their job, if they resent you or the management team, or they are simply not satisfied with life, it will show in their job performance. Poor performers almost always lead to internal theft. They couldn’t care less about anything, so why would they care if they steal a few hundred bucks worth of goodies, right?

Without sounding like I’m talking out of both sides of my mouth, I’ve also found that there are some occasions where a star employee is also doing a fantastic job of stealing from you. Everyone has that one employee that will give their heart and soul to the store. They stay late, come in early, work their off days, volunteer for projects, run the bake sale, clean the toilets and mow the lawn… granted, this is how some people are. I’m one of those people. I have often seen this trait in employees that operated some of the most sophisticated, complex and downright amazing internal theft schemes. I’m not saying that all your bad employees are thieves, and so are all of your good ones, but merely that this trait, along with any other inklings should be looked at.

  1. Who cares when I get to work?

Poor attendance is also a great starting point when looking for dishonest employees. While some people just have a problem with being on time (present company INCLUDED), attendance falls right in line with work ethic and following the rules. Pay attention to those employees who just can’t do what’s expected.

  1. No Money, Mo Problems

You have that one employee. You know the one. Every single store has that one employee. The one that constantly talks about how little money they have, how little hours they get and how they just can’t keep up with their bills. Everyone has financial trouble every now and then, but these employees take it to the extreme. You say, “Good morning, Susie” and Susie responds with, “well it would be good if I had more money…” Every time I have missing money in a store, I immediately have the management team point me in the direction of this employee.

Look, you could have an employee that exhibits all five of these traits and guess what? They may not steal so much as a bag of chips from you. Unfortunately, there is no loss prevention inspired crystal ball that can predict with certainty what employees will steal from you and which ones’ wont. As a manager, it’s up to you to know your employees. It’s up to you to spot those inconsistencies and raise those red flags yourself. It’s your merchandise and ultimately your profits at stake. Don’t let an employee theft ruin your 4th quarter.

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Preventing Shoplifting During The Holidays

November 22, 2016 by Leave a Comment

shoppersFrom Miami, Florida to Seattle Washington, police departments across the nation plan to increase police patrols and police officers around shopping malls, downtown, and most frequented shopping areas around their cities to ensure people feel safe when they come out to shop for the holidays.  Another reason is also to ensure shoplifters know police officers are present and that their criminal activity will not go unpunished.  Shoplifting during the holidays increases, and retailers and police departments try to mitigate it by implementing shoplifting measures that can help them keep shoplifting to a minimum.

For this and other topics, follow the links below.

How does Walmart’s latest anti-theft program work?

Walmart is taking a different approach to shoplifters. 

The world’s biggest retailer is using the Restorative Justice Program to help reduce theft and police calls in their stores.

Walmart is often a hotspot for crime, according to an August Bloomberg report.

It’s not only petty crimes that plague Walmart stores all across the country, more than 200 violent crimes- including murders, attempted kidnappings and shootings- have happened in the nation’s 4,500 Walmart stores this year, according to the report.

While the Restorative Justice Program aims to cut down on shoplifting specifically, less petty crime often means less violent crime.

Restorative justice by definition, is a system of criminal justice that focuses on the rehabilitation of offenders through reconciliation with victims and the community.

Walmart aims to do just that.

“The program offers first time low risk offenders a second chance in order to make things right by participating in an educational course in lieu of prosecution.” said Delia Garcia, Director of Communications at Walmart.

The program launched in 2014 and is currently in effect in about a third of all Walmart stores, including in the Sacramento market, according to Garcia.

No retailer is immune to shoplifting

If you pay attention to court news, you know there’s a problem with serial shoplifters.

Many individuals are convicted of shoplifting three times or more. Sometimes, they try to steal from the same store.

In Grand Island, the majority of shoplifting violations reported this year have been at department or discount stores. That category is followed by grocery stores/supermarkets and then by convenience stores.

Businesses point out that theft translates into higher costs for customers.

A sign at Super Saver, for instance, says “To keep prices low we have installed an electronic inventory system.”

The number of thefts is probably proportional to the number of shoppers a store attracts, notes Capt. Jim Duering of the Grand Island Police Department. In other words, the greater the foot traffic, the bigger the number of shoplifters.

A Walmart spokeswoman points out that a company with multiple locations in a city will be victimized more than a single entity.

Walmart uses a multi-pronged approach to make sure the store is meeting “our customers and our associates’ expectations for a safe and enjoyable shopping experience,” says Delia Garcia.

Having a safe environment “begins with a very positive relationship with law enforcement,” Garcia said.

Mt. Juliet police increase patrols in shopping areas

Starting this week, Mt. Juliet police will increase patrols in Mt. Juliet’s retail areas for this year’s holiday shopping season.

On Thanksgiving afternoon, Black Friday and throughout the shopping season, more police officers will be concentrated near the primary shopping areas by Interstate-40, according to a release from the Mt. Juliet Police Department.

“The ultimate goal is to deter and prevent criminal activity,” Chief James Hambrick said. “We simply want Mt. Juliet’s shoppers to have a great experience at our area shopping destinations. Residents and visitors will see an increased police presence, and there will also be undercover officers that will not be easily noticed.”

 

 

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Shoplifting During The Holidays

November 8, 2016 by Leave a Comment

womensAs a retailer, your holiday season has started.  During this time of year, retailers big and small profit from a big and busy holiday season.  With the honest shopper, this is a season that retailers look forward to.  It means more sales for the retailer, and hopefully more profits as well. For every retailer, preparing and training their loss prevention personnel during this holiday season is also paramount, it can mean thousands of dollars lost to shoplifting if personnel are not properly in place, or trained. Knowing what items are most likely to be stolen can help your loss prevention team take preventive measures to ensure they are not easily snatched.

For more about this and other topics, follow the links below.

10 Things Shoplifters Love to Steal During the Holidays

It’s a $6 billion problem for retailers.

Retailers like to call the holiday season the Super Bowl of shopping. Shoplifters feel the same way.

According to a recent forecast by Checkpoint Systems, shoplifting as a percentage of sales spikes during the holiday season as thieves (including many retail employees) gravitate to pricier items as more shoppers come into stores.

The holiday season, which kicked off last week, generates 34% of annual sales for retailers, but 37% of their annual “shrinkage,” which is inventory loss for whatever reason—from supply chain inefficiency to employee theft to shoplifting. The latter two account for the bulk of shrinkage.

Shoplifting is $6 billion problem for retailers during the holidays.

According to Ernie Deyle, author of the Checkpoint Systems report, shoplifters are more apt to rationalize their theft during the holiday season. “It’s much easier to do so when a child’s Christmas present is at stake rather than an extra bathing suit for the summer,” he wrote.

It was likely back in the teenage years and little more than a pen or something of similar value, but many people have shoplifted at least once in their life. It’s one of those crimes that, while far from victimless, is undertaken by a large swath of society because it’s seen as no big deal (which, of course it is for the shopkeeper) and can be done swiftly and spontaneously.

It’s also undertaken for various reasons, perhaps a mini act of rebellion against consumerism; or a product of self-assessed entitlement; sometimes it’s just for thrill-seeking; and for some it’s thought of as a desperate act of necessity. It’s also the subject of a new show from British artist Lucy Sparrow, a.k.a., the Queen of Felt,at London’s Lawrence Alkin Gallery. Known as Shoplifting, the show features some of the most frequently shop-stolen items in the UK, including luxury products like Chanel No. 5 perfume, Creme de la Mer moisturizer, a Chanel handbag, and a Fabergé egg—all of them crafted in felt and displayed behind glass cabinets, to entice but prevent would-be thieves.

How stores plan to fight organized retail crime during the holidays

With Halloween over, retailers are in full-fledged holiday season mode. Which means they’re gearing up for Black Friday, holiday staff schedules, stampedes of customers… and theft. That’s right — the holiday season might bring stores a nice sales bump, but it also brings an increase in shoplifting. And retailers are stepping up efforts to crack down on the crime.

We’re not just talking about customers stealing a pack gum in the checkout line. Loss prevention specialists have their eyes on a much bigger target.

Organized retail crime (ORC) is a strategic and highly sophisticated brand of shoplifting where a network of professional thieves work together to rip off retailers. According to a survey from the National Retail Federation (NRF), organized retail crime is on the rise, with 100% of retailers saying they have been a victim in the past 12 months. Furthermore, 83% said ORC activity had increased in the past year.

 

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How The Changes To Shoplifting Laws Affect You

November 3, 2016 by Leave a Comment

We have begun to see a breakdown in the protection we used to be able to depend on. Recent decisions in California and other areas are basically decriminalizing shoplifting.

These changes in the law by out of touch Legislatures are having a devastating impact on retailer’s and society as a whole. Law makers are not addressing the real problems, only the results. People are able to get away with crime and this will have a further reaching impact on future generations and our society as a whole. pic-1

But today it is causing shoplifting in those geographical areas to rise substantially, impacting the retailer’s bottom line and the consumer’s pocket book.

What are we to do? We can no longer depend on the criminal laws to protect us. The politicians have lost their nerve, their minds and the understanding on why they were elected. But the real problem is that the brave and highly skilled Law Enforcement Officers that are there to protect us all, are barely able to contain violent crime let alone shoplifting.  Budget cuts, Democrats, Republicans…… are all to blame.

But you have solutions.  The first is as professionals, we know that we can only depend on ourselves.  So let’s solve this like any other business problem we face on a daily basis. The real solution has three elements.  The good news is that you do have control of all three.

1. How vulnerable have you made yourself?  

pic-2Step back and take a hard look.  Or better yet ask someone you trust to do that. A friend, another business owner…… they really do not need to have any special skills. You should look at your store from the prospective of the shoplifter. If you were going to steal, how would you do it? Do you have dark areas, high shelving, hidden spots that would make the thief comfortable? Is your store unkempt, dirty and not stocked in an organized way? Shoplifters are attracted to these environments. If you are presenting that look, then the shoplifter probably knows you are not able to keep up or simply do not care. This will also breed more shoplifting as word gets around that YOUR STORE is an easy mark.

2. Equipmentpic-3

I am not going to hit this one hard. You know that we sell and install the finest Electronic Article Surveillance (EAS) equipment made worldwide. Checkpoint Systems must be part of your strategy. That is why you see it in almost every major retailer. 

3. Your Staff

pic-4Are they asleep at the switch? Do they care? Have you trained them how you want the shoplifting deterrence program in your store to work and what their roll in it is? This is not something you can put off. It’s like saving money in an account. You got to start. If you are one of Loss Prevention Systems Customers already, then you know this. That is why we conduct live, personalized shoplifting prevention and loss prevention training for our customers. We do this as reasonably often as you need it, free of charge.

These three elements put and keep YOU in control. But you have to start now before it gets worse. And if the trend continues, it will.

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HOLIDAY SALES AND EMPLOYEE THEFT TRAILS

November 3, 2016 by Leave a Comment

goodsThis is the best time for retailers. We make a good chunk of our profits during the last 3 months of our fiscal year. Walk into any major retailer right now and you’ll already see a litany of holiday themed gifts, home décor and all things red and green. We also tend to beef up our staff this time of year as well. Some of us hire part-time works, some may even add a full-time position or two and a great many of us will employ temporary workers. The threat of employee theft also peaks around this time as well.

I caught a local news story this evening regarding a local store’s employee theft problem. The owner had discovered that one of his part-time employees had been stealing thousands of dollars from him in the form of bogus cash refunds and missing cash sales. So much money was missing, the store was literally on the verge of shutting down. How scary is that thought? One employee had single-handedly brought this man’s business to the verge of collapse. Why? A gambling addiction. So, what can you do to avoid this happening to you? Let’s take a look at this particular fraud scheme, shall we?

Missing cash sales

A dishonest employee can do this in two ways. First, they could legitimately ring up a customer and pocket the cash. They could also fail to ring it through the point of sale and simply accept the exact change from the customer, which would also allow them to pocket the customer’s money, instead of it going into the drawer. So how do you prevent this? First, make sure to reconcile your daily sales with the cash in the drawer. In essence, your POS should be smart enough to tell you how much cash you SHOULD have in the drawer at the end of the night. You count the cash, and it should match up +/-a dollar or two, at most. My dad runs a restaurant with a 10 years old cash register and it has this ability. The only excuse for not doing this is laziness on the manager part. Never assume anything when it comes to your money!

Now, that dishonest employee can take it a step further and never record the sale in the register, just opting to take “exact change” from your customer. Granted, this is very hard to track. Even working for a multi-billion dollar a year corporation with a large LP department with endless resources at my disposal, I still don’t have a magic button that I can press that shows me this fraud. This is where you have to install cameras at your POS. If you think something is suspicious about your sales, or your employee, those cameras can make your case every single time.

Bogus refunds

If you allow refunds, you can open yourself up to “ghost refunds” by your cashiers. This is where the dishonest cashier can simply conduct “refunds” when no one is around, pocketing the cash. On paper, it looks completely legitimate. You know that every day, you generally process x number of refunds, so if the dishonest employee keeps the number of returns they do in line with what’s average, you’ll never suspect a thing. That is until you start realizing that your profits are a lot lower that what they should be. How do you stop it? If your register allows it, require a manger key/password for any return transaction. That way, you, or another manager, has to be involved at the point of sale for any refund. A dishonest employee will not try this route if they know you will scrutinize every refund by physically having to be present.

If your register isn’t that smart, but still allows a refund to be processed, have a policy that states that the cashier must always call a manger for approval. Even if you can’t physically prevent it with a password/key, if you have any refunds on the POS at the end of the night, you’ll be able to see them. If you have a refund where you weren’t called, you can always question the cashier, or look at the transaction on camera, provided you have some installed (which you should) to ensure it was legitimate.

This is just two of the ways that your employees could possibly steal cash from you; there are dozens. Like most LP practices, just a little due-diligence and some common-sense best practices can help save you money and stress if they are implemented. While this isn’t meant to be a comprehensive list, or training guide, it should give you a baseline of where to start, especially if loss prevention isn’t your strongest suit.

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TRAIN THE TEMPS

November 3, 2016 by Leave a Comment

employeesAs I sit here on this Halloween night, thinking about how great it was when I was a kid to pillage the neighborhoods for candy and treats, I can’t help but also think about the next 60 days. The real fright comes now for all of us in the retail game. We’ve got so little time to do so very much. We all have new receipts pouring in, plan-o-grams that need setting, bulk stacks that need stacking and bins that need filling; all with the mad hopes of grabbing every possible dollar from now until December 24. A big part of that plan, for most, is hiring temporary help to get us through. Have you ever thought about how these temporary workers can impact your LP goals? With a little training and guidance, they can be one of your greatest holiday assets.

So, what LP practices should you train your temporary workers on? For starters, keep things simple. If you try and overload them with knowledge, you’ll get nowhere fast. I usually run with 5 big topics and expand upon them as needed.

  1. Customer service!

This should be priority number one! Honestly, this should be the priority for all training, regardless of status… Customer service is the absolute, hands down, no way around it, best possible way for you to discourage shoplifting. A thief loves to operate in the shadows. If a pesky employee is always there to lend a hand, well you’ll probably be putting a wrinkle in their plans. Make sure your temp hires understand that the service levels in your store should always surpass any other retailer. A customer should never be ignored, but enthusiastically greeted and assisted as if they were family. You’ll make more money from bigger baskets and the thieves will just hate you for it.

  1. Hot Spots

You know your building better than anyone, so you should know what the thieves love. Is it that rack of personal electronics on the rear aisle? Perhaps those new high end jackets you’ve got this year? Maybe even this month’s new footwear craze. Whatever it is, you undoubtedly know what it is. Well, Mr. Manager, make sure your temps know that information too! Explain what the hottest theft items are and have them be on the lookout for any suspicious activity near those items. Maybe they should call you if they see someone putting all 30 hover boards in a basket… just a thought.

  1. Look for suspicious activity

Easy for you and I; not so much for a high school/college kid’s first temp job in a retail store. Explain what this means to your temp crew. You know what your shopper looks like and how they shop. Train your temps to look for those tell-tale signs of potential funny business. You know, wearing the heavy coat, but it’s 85 and sunny outside (Maybe only in Louisiana’s winters…), clearing pegs, and all those other little bits of information that could help identify a thief.

  1. What to do?!

Well, your temps are paying attention to those hot items, happen to see a customer conceal an item, or they just have suspicions, what do they do now? GO TACKLE THEM! Or not… depending on your insurance, I guess. No, that’s a terrible idea, what they really should do is know how to react to such behavior should they observe it. This falls back to the very first training point above; go give em’ some good ole’ fashioned customer service. Don’t try to “watch” them, be overt with their presence. Your legit customers will love it, and if that person really did have fraudulent intentions, your temp just saved you some shrink dollars. Now, I would throw into this that if they do observe a crime, they need to know to report this to you immediately, preferably while the suspect is still in the store for you (or another manager) to handle.

  1. Safety

Did you really think we were going to talk about LP training and leave out our old friend safety? I never understand seeing debris or trash on the floor in a retail store. All those people working and no one can pick that shirt hangar off the floor? Does it really take an old lady to trip on it before we throw in to the trash? In my experience, GL/Worker’s Comp claims shoot through the roof this time of year. Make sure your temp crew understands your view/mantra/creed/constitution/mandate/stone tablet of what you expect in regard to safety. It’s not OK to climb on a gondola/shelf. It’s not OK to take a joy ride on the lips of the forklift. General frowned upon to ride a pallet-jack like a skateboard and also probably bad for business to leave water spills on the floor until someone decides to mop them up with the back of their shirts. Train them to be focused on unsafe actions/conditions and you may see a reduction in claims this season.

Not much work usually goes into training temporary workers, especially in a retail store. Normally, by the time you start to remember everyone’s name, it’s time to cut them all loose. Do yourself a favor and resist the urge to push people out to the sales floor with an index card’s worth of training. By putting just a little emphasis on LP practices in your temp training, I’ll guarantee that you’ll get a return on that small investment of time.

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