There is one recurring theme seems to be present in almost every employee theft investigation that I have been involved in, and that is that the employee was inadequately supervised or had too much autonomous control over an area of the business.

I was having dinner with a friend who works in bank administration, and we were discussing the problems of internal theft (not great dinner conversation, I’ll grant you.)  She remarked that at the bank where she was employed, every employee who handled cash and certain other financial transactions was required to take two straight weeks off each year, so that another employee had to take over responsibility for the person’s job for that period of time.  This was done to avoid internal theft.

Then I thought of all the employee theft investigation that I have reviewed over the years, and how many of the thefts were discovered or suspected when the employee had to take extended time off for illness or other unforeseen reason.

These cases of internal theft were more often than not met with disbelief by management and co-workers who admired the person because he was so dedicated that “she never took vacation” or “he never wanted anyone to help him with his work”.  Only later do they discover the reason why the person was so dedicated, and that was because it is much easier to cover one’s tracks when no one is checking up or adequately supervising one’s work.

One of the best and most efficient methods to avoid prolonged periods of internal theft is to institute a policy requiring periodic audits of every employee who has access to company assets, particularly in the accounting arena.  Allowing the same employee to control payables, receivables, and payroll is too often asking for employee theft to happen.  Delegating parts of the process will frequently avoid taking advantage of this situation. The employee theft investigation sometimes comes too late to recover all that’s been stolen.

But don’t overlook employees in shipping and receiving who handle merchandise and take out the trash.  Is your merchandise in the trash to be picked up later.  Many companies wisely conduct trash audits to avoid theft opportunities.

Every business owner needs to consider if their “best employee” is really that or are they covering up their own employee theft.

For more information on employee theft , employee theft investigation ,  or internal theft , contact us or call 1.770.426.0547 – Atlanta Georgia

It is paramount that you understand from the outset that an internal theft is not a triple homicide and an employee theft investigation is not an episode of CSI: Miami. You will never get anyone with the intelligence of a grasshopper to cop to employee theft by sitting them in a dimly lit room and grilling them over and over again. This only works on TV- really bad TV. The best way to achieve your goal (which, by the way, is a confession) is to gain the subjects trust, put them at ease and inform them that you’re here to help.

Hopefully you’ve nearly concluded your employee theft investigation by the time you sit an individual down to speak to them about an internal theft matter. Therefore you have gathered some proof about their wrong-doing, whether it be a policy violation or plain old employee theft, you know what you’re looking for. Frame your questions and statements in a non-threatening format. Avoid words like: Steal, Crime, Jail, Police, etc. Instead use words like: Took, Borrowed, Lost, etc. You want to put the subject at ease by minimizing the perceived severity of the infraction. Nobody is going to call up jail to make reservations. Ease their mind and their resistance by letting them see a light at the end of the tunnel.

Almost everyone will initially deny having committed employee theft. Help them to rationalize what it is that they’ve done. Give them excuses: The economy is bad, gas prices are so high, baby needs a new pair of shoes. Whatever will get them talking and feeling like you understand their pain and that you’re there to help. The next time you’re faced with an internal theft case remember these techniques and you’ll conclude your employee theft investigation with greater speed and efficiency.

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For more information contact us at Internal Theft or call 1.770.426.0547